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BuzzCuts

Sawmill Marketing Public Relations - Practical PR Tips and Techniques


May/June 2008

In Answer to Recent Questions

Our official BuzzCuts timer has clocked this issue at a mere 1-minute, 55-seconds for reading it stem to stern. We wrote this issue in response to questions from several readers, and have included tips, ideas and a dose of PR counsel that we hope you will find useful, insightful and well worth the read. We welcome your feedback.

Past issues of BuzzCuts are archived on our Web site (follow the link at the bottom of this newsletter). And while you're there, click on the link to our new blog, PR Buzzsaw.

In the meantime, contact either of us whenever you need additional information about any of our PR services!

The Sawmill Team - Susan Anthony and Jeff Davis

P.S. Watch this week's Baltimore Business Journal where they'll be featuring Sawmill's take on the Twitter social networking service!

Publicity is Great Tool for Showcasing Your Brand

Make Sure You Use a Well-Thought-Out Message Strategy

Nearly every daily and business newspaper has a variety of regularly appearing quick-read feature stories packaged as Q-and-As, executive profiles and other highly readable formats. It's nearly impossible to pass them up, which is a key reason we work so hard to get ourselves and clients to be a part of these great publicity opportunities. 

Why? Because they are an ideal way to showcase your point(s) of competitive difference, expertise and unique reason for being - your brand. But only when you have a well-thought-out message strategy and the tools to communicate it clearly, concisely and memorably.

Sawmill's Jeff Davis Offers Advice on Social Media in National Magazine

Twitter is New Social Networking Tool With Many Communications Benefits

A recent issue of PR Week magazine contains advice from Jeff on using Twitter for PR and social networking. The tips are featured in the magazine's weekly "PR Toolbox" column and include comments from leaders of national public relations agencies. Here's what they published:

PR Week Question: Are there any new tools out there that can help me connect with other PR pros?

Answer: " Jeffrey Davis of Sawmill Marketing Public Relations in Baltimore, Maryland touts the Twitter micro-blogging service.

"Twitter can be used to monitor trends in social media by following and participating in exchanges with some of the leading thinkers in social media and PR," he says

"People share links to interesting blog posts and news stories, send live updates from conferences and comment on real-life experiences from a PR perspective.

Many news organizations are distributing updates via Twitter, making the service a valuable source for breaking news. Some companies are using Twitter to communicate with their audiences

"Take time to locate and follow people in your area of interest," Davis says. "Then take part in the conversations to help this new communications form evolve."

Our 5 Tips for Pitching Stories to Local Television Outlets

 

Wishing Won't Cut it, But Good Lists, Brief Pitches and Persistence are Key

After recently pitching TV stories on local stations in other states - resulting in eight placements on CBS and ABC affiliates the first day and coverage on the ABC affiliate's 6 p.m. news the next day - these five lessons/reminders are worth sharing:

1. Devote plenty of time to building a solid media contact list beforehand.  Do your homework with calls to confirm who the best contact is at each station and double check email addresses and contact preferences.

2. Be brief with your pitches. Shorter. Is. Better. Assignment editors are extremely busy. And if you don't have strong visuals, it isn't a TV story.

3. Make sure you can convey the essence of your story idea in a matter of seconds. If it's so "complicated" that it takes 15 seconds or more to explain, then maybe it's not a TV story. Or maybe you need to refine your pitch.

4. Be persistent. If you sent an email or fax, you're not even close to finished. Do a station drop-off if you have time. Send an email. Follow with a call. Make sure they have it on the planning calendar. Email with a new detail the day of the event. Call to see if they have what they need and are planning to cover. It's not over until you see the camera person walking in the door.

5. Don't get discouraged. Here's what we faced: One station's assignment desk had two camera people call in sick, while another station had crews working since 3 a.m. Both resulted in no-shows for one of our stories. What do you do? Don't let up. Re-contact the assignment desk with a fresh angle or follow-up idea.

Pitching media - especially ultra-competitive TV - takes time. Don't wing it or you'll waste your time. Your best bet is to assign a pro to focus on making those pitches for coveted airtime.

Crisis Communications Tip # 2: Identify and Plan for Everything

Exterior Signage Provides Visual for Media as Well as Constant Reminder

Five months after a 26,000 gallon gasoline leak was detected at a gas station and one day after a $1 billion mass action suit was filed against them, Exxon Mobil finally began dismantling the station's signage.

Up until it was taken down, the signage provided the perfect backdrop for ongoing news photos and television coverage as well as a constant reminder of the source of the leak to the thousands and thousands of drive by motorists.

The situation offers several tips for good crisis communications planning including:

(1) identify every task in the plan, regardless of how obvious or mundane;

(2) include an implementation timeline that emphasizes urgency and immediacy versus 'convenient' or 'ASAP'.




email: buzz@sawmillmarketing.com phone: 410-372-0827

Headquartered in Baltimore, Md., Sawmill specializes in media relations, crisis communications and media training.
For more PR insights visit the Buzz Blog at www.sawmillmarketing.com